Checklist

Kiruba takes his commitment to his speech seriously. He understands that you have invested a great deal of time and money into your event, and would like to offer you some suggestions to make sure you receive the maximum return possible on your investment. Often times the slightest changes in ambiance and staging will greatly affect the outcome of a speaker’s presentation. The following suggestions are a result of many years of his experience at the best and worst of events. Please take time to read through his requirements and suggestions. Thank you.

Understanding the Target Audience:
Kiruba always insists on having a detailed meeting with the chief organizer of the event, either in person or over phone. This is to understand the nature of the audience and know what their expectations are. Expectation setting is important.

Lavalier Mic:
Kiruba prefers to have a Lavalier mic or a collar mic. If that’s not available, the second option would be a cordless hand-held microphone. Kiruba hates standing behind a podium. He prefers to walk around, often mingling with the audience and likes to have a mic that goes with him.

Audio Engineer:
Our suggestion is to have a person incharge of the audio system to be available throughout the session. The session loses its steam if the audio isn’t good.

Presentation Slides:
Kiruba will be bringing a copy of his presentation in a pen-drive. While he usually brings his NetBook and iPad along with him, its always a good idea to have a PC or Laptop available on hand. Usually, Kiruba tries his best to mail across the copy of the presentation a few days in advance. But he usually makes last minute changes to the slides and is best not to expect it in advance.

LCD Projector:
Any digital projector would do. We recommend a projects that has higher than 1800 lumens and ability to handle resolutions of 1024×768.

Remote PPT Clicker:
Since Kiruba will be moving around, he insists on having a remote ppt clicker to change the slides. Should you have difficulty arranging one, Kiruba will bring along his piece. Please let him know.

Water:
Please arrange to have two bottles of mineral water placed on the podium. Preferably chilled.

Pre-talk Mingling:
Kiruba loves to feel the pulse of the audience and usually prefers to mingle with the audience before his talk. He usually does this during the preceeding break or for a few minutes before his talk.

Horse-Shoe Seating:
If its possible, Kiruba perfers to have a ‘U’ shaped or ‘horse shoe’ seating. He would like to have the audience members be able to see others in addition to the speaker. If its a logistical hurdle to get this done, then it can be ignored. The next option would be the Chevron style seating. If this too doesn’t work, we can make do with normal theatre seating plan.

Getting Audience Closer:
If the room is rectanglular and long, Kiruba prefers to shift his speaking position from one end of the room to the centre. He wants to have people as close as possible. Trust him on this!

No Interruptions:
Kiruba doesn’t prefer speaking during working lunches and dinner. He hates to fight with food for people’s attention! The food always wins! 🙂 Its better to slot his speaking slot either before or after food but never inbetween. The same applies to beverages. Please do not serve the audience coffee or tea during his talk. Also, any handout papers or feedback forms. Please wait for him to finish.

Mobiles in Silent Mode:
Before Kiruba’s talk, please announce it to the audience to keep their mobile phones in silent mode (not even in vibration mode).

Well Lit Hall:
Kiruba prefers to have the entire room well lit, not just the stage. He likes to see the faces of people and loves making eye contact with the audeince. It makes for a powerful connection. People remember more, laught more and importantly, sleep less in bright rooms!

Interactions:
Once his talk is done, members of the audience usually would like to connect up with him. Kiruba is happy to spend time post-event to mingle with the audience.

Video Recording:
Kiruba insists that his talk be video recorded using a professional video camera. Preferably using two or more cameras. The camera crew should be aware that Kiruba constantly moves on stage and prefers to mingle with the audience to encourage interactivity.  They should be able to keep up with him. Once the video recording is done, the CD needs to be mailed to his office address. If its a soft copy, please upload it online and share the FTP path for him to download the video.

Video Editing:
Kiruba encourages conference organizers to upload his talk but not before it is properly edited. Kiruba has a team in his office who will be happy to edit the video in a professional manner and send it to the organizers. If you are doing it on your own, kindly show the final copy to Kiruba before uploading. Thanks in advance.

Photography:
Kiruba insists of his talks be professionally photographed. He maintains an exhaustive archive of all his talks and photos are an important element.  The photographer must take the following shots:
1) Photo from the back of the room that covers the audience and the stage.
2) photo from the stage that has Kiruba facing the audience.
3) Photo of Kiruba talking on the stage with the conference name seen.